Privacy & Cookies Policy

Olymp Academy Ltd
Unit 1, 10 Beechen Grove
Watford, WD17 2AD
United Kingdom
Email: office@olympacademy.co.uk
Website: www.olympacademy.co.uk

a. Anonymous (Non-Personal) Information

When you visit our website, we may automatically collect certain technical information, including:

• Pages visited and time spent on each page
• Browser type and version
• Device type and operating system
• IP address (anonymised where possible)
• General geographical location (city or country level)
• Website usage statistics

b. Personal Information

Where you contact us or apply for one of our programmes, we may collect personal information including:

• Full name
• Postal address
• Email address
• Telephone number
• Date of birth
• Nationality
• Educational history
• Qualifications
• Course interests
• Passport or identification details (where required)
• Supporting documentation necessary for admissions or regulatory purposes

We process your information in order to:

• Respond to enquiries
• Process applications and admissions
• Provide educational advice and student support
• Communicate with you regarding your application or studies
• Improve our website and services
• Send information about courses, events and opportunities (where appropriate)
• Comply with legal and regulatory obligations
• Prevent fraud and maintain security

We will never sell, rent or trade your personal information to third parties for marketing purposes.

We process personal information under one or more of the following lawful bases:

• Your consent
• Performance of a contract
• Compliance with legal obligations
• Our legitimate interests, provided these do not override your rights and freedoms

Where you provide your contact details, Olymp Academy may contact you regarding:

• Course information
• Admissions updates
• Scholarships
• Open days
• Events
• Educational opportunities
• Important service announcements

You may unsubscribe from marketing communications at any time by following the unsubscribe link in our emails or by contacting us directly.

We retain personal information only for as long as necessary. Typical retention periods include:

• Enquiries and applications: up to six years
• Student records: in accordance with legal and regulatory requirements
• Marketing records: until you withdraw your consent or unsubscribe
• Financial and legal records: as required by applicable legislation

Where necessary, we may share your information with:

• Partner universities and educational institutions
• Awarding organisations
• Examination bodies
• Government departments and immigration authorities
• Professional advisers
• Technology and cloud service providers
• Regulatory authorities where required by law

All third parties are required to process your information securely and in accordance with applicable data protection laws.

Olymp Academy takes the security of your personal information seriously. We implement appropriate technical and organisational measures including:

• Secure encrypted systems
• Restricted staff access
• Password protection
• Secure cloud storage
• Regular monitoring and security reviews
• Staff training on data protection

Although no online system can ever be completely secure, we continually review our security procedures to minimise risk.

Under UK GDPR, you have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your personal information (where applicable)
• Restrict or object to processing
• Withdraw consent at any time
• Request transfer of your data (data portability)
• Lodge a complaint with the Information Commissioner's Office (ICO)

For any privacy-related requests, please contact: office@olympacademy.co.uk

If you remain dissatisfied, you may contact the Information Commissioner's Office (ICO).

Cookies are small text files stored on your computer, tablet or mobile device when you visit a website. They help websites function properly, improve performance and provide a better user experience.

Olymp Academy uses cookies to:

• Ensure the website functions correctly
• Improve website performance
• Analyse visitor behaviour
• Remember user preferences
• Enhance your browsing experience
• Help improve our services

• Strictly Necessary Cookies: Essential for the operation and security of the website.
• Performance Cookies: Collect anonymous information about website usage to help improve performance.
• Functional Cookies: Remember your preferences and settings.
• Targeting or Advertising Cookies: May be used to provide more relevant content and measure marketing effectiveness where applicable.

Most web browsers allow you to control cookies through browser settings. You may choose to:

• Accept all cookies
• Reject non-essential cookies
• Delete existing cookies
• Receive notifications before cookies are stored

Further information can be found at: www.allaboutcookies.org

Please note that disabling certain cookies may affect website functionality.

Olymp Academy Ltd may update this Privacy & Cookies Policy from time to time to reflect changes in legislation, guidance or our services. The most current version will always be published on our website.

We recommend checking this page periodically to stay informed about how we protect your information.